Constitution & By-Laws

Constitution of Goat Owners Association of Texas

Article I - NAME

The name of the Association shall be the Goat Owners Association of Texas, hereinafter referred called the Association.

Article ll - PURPOSE

The objects and purpose of the association shall be:

  1. To develop and promote the goat breeds in the State of Texas.

  2. To promote the breeding and raising of goats for agricultural purposes whether said purpose be hair, meat, dairy, or companionship.

  3. To educate the public as to the value of goats and goat by products

  4. To educate the membership in all phases of goat husbandry

  5. To extend membership in the Association to all owners and breeders of goats and other persons interested in the goat industry.

  6. To promote and encourage the exhibition of goats at all fairs in the State of Texas.

  7. To encourage study and research in the field of goat husbandry in the agricultural department of our state university and other schools.

  8. To promote closer fellowship among the members of the Association through meetings, conferences and correspondence: to encourage the interchange of helpful ideas: and to promote the interests and make possible the protection of all members in good standing.

  9. To co-operate with local Associations in the State of Texas and other Associations outside of the State of Texas for the good of the goat industry.

  10. To encourage membership and involvement in national registrations organizations, such as ABGA, ADGA, NPGA etc.

  11. To develop youth interest in goats and knowledge of goat production by partnering with organizations such as FFA and 4-H.

  12. Status of the Association shall be a non-profit organization.

Article lll - CLUB OFFICE OR ADDRESS

The home office of the Association shall be the address of the current Secretary, or as otherwise designated by the Officers with the approval of the membership.

Article lV - OFFICERS

The officers of the associations shall be: President, Vice President, Secretary, Treasurer and three (3) directors, which shall constitute the executive board of the Association. President and Vice president shall be elected whereas Secretary and treasurer shall be nominated by President. Re-election for president and vice president shall be every two (2) years with no term limit.

Article V – DUTIES OF OFFICERS

  • President

    1. Presides at all regular and board of Director meetings.

    2. See that the constitution and by-laws are adhered to.

    3. Appoint, and be a member ex officio of all committees.

    4. See that other officers and committees shall fulfill their duties for which they are appointed or elected.

    5. Sign all minutes after approval.

    6. Call special meetings on approval of Executive Board or written request of ten (10) or more members.

    7. Call Board of Directors meetings when necessary

    8. Act as chairman of Executive Board.

    9. Be answerable to Board in the manner of execution of his/her duties.

    10. Adhere to Job Description adopted by Association.

    11. Make sure that other officers, board of directors, and committee chairmen adhere to their job descriptions, adopted by association.

    12. Appointment Chairperson of Youth Committee

    13. Appoint State Fair Representative.

  • Vice President

    1. Assume duties of President in his/her absence.

    2. Adhere to job description adopted by Association.

  • Secretary

    1. Keep correct and impartial records of all meetings and present same at next session.

    2. Handle necessary correspondence.

    3. Adhere to job description adopted by Association.

  • Treasurer

    1. Keep record of members and addresses and their dues accounts. Notify members when dues are payable.

    2. Handle funds, pay all bills after being duly passed on by Association.

    3. Keep careful account of income and expense of Association,

    4. Give Financial report at each regular meeting and have books audited for yearly report at the January Meeting.

    5. Custodian of Charter. Pay annual fee to keep it alive.

    6. Adhere to job description adopted by Association.

  • Directors

    1. Oversight of Officers of Association in advisory capacity.

    2. With 2 (two) officers make up the executive board which handles all urgent business between regular meetings.

    3. Adhere to job description adopted by Association.

 

Article VI – MEMBERSHIP

  1. Any reputable person, firm, or corporation, interested in goats shall be eligible for membership in the Association, upon making proper application with the understanding that such member shall abide and be bound by the by-laws, rules, and regulations of the Association, now in force and or which may hereafter be adopted.

  2. All applications for membership must be accompanied by yearly membership dues.

  3. All applications for membership shall be addressed to the Treasurer of the Associations.

 

 

Article Vll – MEMBERSHIP FEES AND DUE

  • Membership dues shall be payable on or before the January Meeting. Amount of dues can be changed by majority vote of members present and voting. Membership due entitle member to one (1) vote at Association meetings. When Multiple names are on a membership, only one (1) person may vote at Association meetings.

Article VIII - MEETINGS         

           

Section 1. Annual Meeting. An annual business meeting of the Association shall be determined by the executive committee and shall be held the first meeting of each year. This meeting shall be held for the purpose of nomination of officers and directors that are to take office of the following year and for transacting of other such business as may be brought before the meeting.

Section 2. Quarterly Meeting. The Association shall meet on the 3rd Saturday Quarterly to discuss business and to promote interest in capri culture. Meetings may range from workshops, lunch and learns and hands on experience. Meeting topics and locations are to be determined by the Association during the Annual Business meeting.

Section 3: Place of Meeting. The executive committee may designate any place as the place of meeting for any annual meeting, monthly meeting and for any special meeting.

Section 4. Notice of Meetings. Notice of meeting of this Association shall be given by email or newsletter to each member as to the place, day, hour, and purposes of such meetings. Due diligence shall be undertaken with all reasonable efforts to inform every members of said meetings. Said notice of meetings shall be at least thirty (30) days in advance.

Section 5. Quorum: no proxies. A quorum at meetings of the members shall be a majority of members present at any meeting of the membership. Official mail-in ballots may be used in officer elections and will be used in determining a majority.

 

Article IX - COMMITTEES

 

  1. The board of directors may appoint from their numbers and/or from other members of the Association committee, whether special or standing, but must in all cases name one of their number as Chairman of such committee. In addition to any special committees to be appointed by the Board of Directors, there shall in any event be the following standing committees, which must be comprised of at least one Board member and no less than two (2) additional members of the Association, to be deemed active. Exceptions to this rule will be the executive and advisory committees.

    1. EXECUTIVE COMMITTEE: This committee shall consist of the president, immediate Past president, Vice-President, Treasurer, corresponding secretary and such other directors as the board of directors may determine in order that a minimum of five persons shall sit on this committee. The executive committee shall do such things and execute such matters as outlined in these bylaws and carry out such instructions as the board of Directors may direct from time to time.

    2. ADVERTISING AND PROMOTING COMMITTEE: This committee shall plan and develop methods of promotions to advance the goat industry.

    3. MEMBERSHIP COMMITTEE: this committee shall design and direct all programs for enhancement of the number and activity of members.

    4. SHOW COMMITTEE: this committee shall design and direct the policy and activities of the Association in the sponsorship of Goat Show which enhance the Goat industry in cooperation with provincial associations and fair boards. It shall develop and appoint or nominate judges as requested from time to time.

    5. ADVISORY COMMITTEE: this committee shall be compromised of all past presidents actively engaged in the breeding of goats. The chairman shall be the immediate past president. The committee shall provide the president advice on general matters as requested by the President.

    6. NOMINATING COMMITTEE: This committee shall prepare a slate of candidates to fill vacancies on the Board of Directors as they may occur from time to time before each annual business meeting. The chairman of the nominating committee shall file a list of names selected by the committee for each position of director to be voted on at the annual business meeting. The list of names so submitted shall be included in the notice of the annual Business Meeting mailed to each member of the Association. Additional nominations shall be received from the floor of the annual Business Meeting.

    7. CONSTITUTIONAL COMMITTEE: This committee shall examine the bylaws of the Association and make recommendations to the board of directors regarding amendments needed to ensure that the bylaws are consistent.

Article X – FISCAL YEAR

 

The fiscal year of the Association shall be January 1st of one year to December 31st of the succeeding year.

 

Article XI – Parliamentary Authority

 

Section 1.  The current edition of the Robert rules of Order newly revised shall govern the proceedings at any meetings of this Association.

 

Article XII – CODE OF CONDUCT

It is to be recognized that all Association events are to be family friendly, with this said, members and/or non-members participating in any club function have a responsibility to behave in a respectable manner.

 

Rights as Members:

Each and every member has a right to be treated fairly, equally, and respectfully by other members, committees of the club, officers and show officials of the clubs respected shows. Each and every member has the right to be involved in the club in an atmosphere that is free from any form of harassment and discriminations.

 

Responsibilities of Members:

Members shall not be under the influence of illegal drugs at or during club functions.

 

Members shall not consume excessive amounts of alcohol, not allow minors any consumption. Members shall not use profanity, obscene gestures, or use hostile language. Members shall refrain from activities that lead to the discredit of the club in community. Meaning that: committee heads should be informed when business pertaining to their activities are being conducted. Members shall uphold and conduct themselves according to the club by-laws.

Article XIII – AMENDMENTS

 

Upon written petition of at least 10 percent (10%) of the Association membership,  submitted to the Officers, or upon recommendation to the Officers by a special committee, the Constitution of the Association may be amended at the Annual Business Meeting by two-thirds (2/3) affirmative of those present, provided the members are notified in writing of the nature and effect of any proposed amendment or change at least thirty (30) days in advanced of such meeting, or amendments may be brought to a mail ballot of the entire membership and may be approved by a simple majority.

 

BY-LAWS OF THE GOAT CONSTITUTION

1.MEMBERSHIP

 

Section A. Any reputable person, firm, or corporation, interested in goats shall be eligible for membership in the Association, upon making proper application with the understanding that such member shall abide and be bound by the by-laws, rules, and regulations of the Association, now in force and or which may hereafter be adopted.

1. class of members

a. Individual members shall be 19 years of age or older; and shall have full membership rights.

b. Junior members shall be an individual under 19 years of age on January 1st of the year for which the membership application or the membership renewal applies; and will be governed by all the rules and regulations of the Association but my not vote or hold an elective office.

c. Family/farm members may include persons, partnerships, or incorporated entities. Family/farm members shall designate in writing to the Association a person authorized to act on behalf of such membership; such representative must be 19 years of age or older.

 

 

Section B. Membership privileges

1. Each individual member in attendance at a meeting shall have one (1) vote.

2. Each family/farm member in attendance at a meeting shall be limited to one (1) vote to be cast by member’s previously specified designate.

3. Junior members shall not be entitled to vote.

 

Section C. Termination: A member’s membership:

a) May be terminated if the member fails to pay the annual membership fee by the end of the fiscal year in which it is to be paid.

b) upon resignation of member

c) death of member

 

Section D. Withdrawal or expulsion of membership.

Membership may be withdrawn, and a member expelled by a two third (2/3) vote of the members present at a meeting or by actions of the Board of directors for violation of the bylaws, code of conduct or such other rules and regulations as the board of directors may from time to time adopt, or for any other cause judged prejudicial to the best interest of this Association.

 

Section E. Reinstatement.

Upon written request by a former member and filed with the Secretary, the membership may, by affirmative vote of two-third (2/3) majority of members present at the meeting of the membership, be reinstated.

 

Section f. ANNUAL DUES

1. the class of membership shall establish the dues rate.

2. the membership dues shall be payable by the first Business meeting of each year.

3. initial membership dues shall be payable at the time of joining. Members that have not paid their dues by March 1st will lose all Association membership privileges until the dues are brought current.

4. New members joining the Association after September 1st of the current year will have their dues carried over as payment for the following full year.

 

 

Section G. TRANSFER OF MEMBERSHIP

  • Membership in this Association is not transferable or assignable.

 

Section H. Code of conduct

  • All members shall abide by the Association’s Code of Conduct

  • It is to be recognized that all Association events are to be family friendly, with this said, members and/or non-members participating in any club function have a responsibility to behave in a respectable manner.

 

  • Rights as Members:

  • Each and every member has a right to be treated fairly, equally, and respectfully by other members, committees of the club, officers and show officials of the clubs respected shows. Each and every member has the right to be involved in the club in an atmosphere that is free from any form of harassment and discriminations.

 

  • Responsibilities of Members:

  • Members shall not be under the influence of illegal drugs at or during club functions.

 

  • Members shall not consume excessive amounts of alcohol, not allow minors any consumption. Members shall not use profanity, obscene gestures, or use hostile language. Members shall refrain from activities that lead to the discredit of the club in community. Meaning that: committee heads should be informed when business pertaining to their activities are being conducted. Members shall uphold and conduct themselves according to the club by-laws.

 

2.OFFICERS

 

Section A. Duties of Officers 

 

  • President

    1. Presides at all regular and board of Director meetings.

    2. See that the constitution and by-laws are adhered to.

    3. Appoint, and be a member ex officio of all committees.

    4. See that other officers and committees shall fulfill their duties for which they are appointed or elected.

    5. Sign all minutes after approval.

    6. Call special meetings on approval of Executive Board or written request of ten (10) or more members.

    7. Call Board of Directors meetings when necessary

    8. Act as chairman of Executive Board.

    9. Be answerable to Board in the manner of execution of his/her duties.

    10. Adhere to Job Description adopted by Association.

    11. Make sure that other officers, board of directors, and committee chairmen adhere to their job descriptions, adopted by association.

    12. Appointment Chairperson of Youth Committee

    13. Appoint State Fair Representative.

  • Vice President

    1. Assume duties of President in his/her absence.

    2. Adhere to job description adopted by Association.

  • Secretary

    1. Keep correct and impartial records of all meetings and present same at next session.

    2. Handle necessary correspondence.

    3. Adhere to job description adopted by Association.

  • Treasurer

    1. Keep record of members and addresses and their dues accounts. Notify members when dues are payable.

    2. Handle funds, pay all bills after being duly passed on by Association.

    3. Keep careful account of income and expense of Association,

    4. Give Financial report at each regular meeting and have books audited for yearly report at the January Meeting.

    5. Custodian of Charter. Pay annual fee to keep it alive.

    6. Adhere to job description adopted by Association.

  • Directors

    1. Oversight of Officers of Association in advisory capacity.

    2. With 2 (two) officers make up the executive board which handles all urgent business between regular meetings.

    3. Adhere to job description adopted by Association.

3.ELECTIONS AND VOTING

Section 1: Eligibility for Office. Any individual member as defined herein neither delinquent nor in default of dues and/or any assessments is eligible to stand for any office of the Association including the board of Directors.

Section 2: Voting. Each individual member in attendance at a meeting shall have one (1) vote. Each farm/family member in attendance at a meeting shall be limited to one (1) vote to be cast by member’s previous specified designate. Junior members shall not be entitled to vote.

Section 3. Election and term of Office. President and Vice president office may come up for re-election every two (2) years but there is no term limit.

Section 4. Vacancies. In the event a vacancy is created in the office of the president, the vice president shall immediately vacate his/her office and assume the office of the president until a new president is elected or nominated. In the event of the vacancy of the vice president, the president shall at the next regularly scheduled meeting, will appoint a member in good standing to complete the term.

Section 5. Establishment of Quorum. A quorum for a valid vote on matters at a general meeting shall be minimum of 8 members in good standing.

 

4.COMMITTEES

 

  1.  The board of directors may appoint from their numbers and/or from other members of the Association committee, whether special or standing, but must in all cases name one of their number as Chairman of such committee. In addition to any special committees to be appointed by the Board of Directors, there shall in any event be the following standing committees, which must be comprised of at least one Board member and no less than two (2) additional members of the Association, to be deemed active. Exceptions to this rule will be the executive and advisory committees.

    1. EXECUTIVE COMMITTEE: This committee shall consist of the president, immediate Past president, Vice-President, Treasurer, corresponding secretary and such other directors as the board of directors may determine in order that a minimum of five persons shall sit on this committee. The executive committee shall do such things and execute such matters as outlined in these bylaws and carry out such instructions as the board of Directors may direct from time to time.

    2. ADVERTISING AND PROMOTING COMMITTEE: This committee shall plan and develop methods of promotions to advance the goat industry.

    3. MEMBERSHIP COMMITTEE: this committee shall design and direct all programs for enhancement of the number and activity of members.

    4. SHOW COMMITTEE: this committee shall design and direct the policy and activities of the Association in the sponsorship of Goat Show which enhance the Goat industry in cooperation with provincial associations and fair boards. It shall develop and appoint or nominate judges as requested from time to time.

    5. ADVISORY COMMITTEE: this committee shall be compromised of all past presidents actively engaged in the breeding of goats. The chairman shall be the immediate past president. The committee shall provide the president advice on general matters as requested by the President.

    6. NOMINATING COMMITTEE: This committee shall prepare a slate of candidates to fill vacancies on the Board of Directors as they may occur from time to time before each annual business meeting. The chairman of the nominating committee shall file a list of names selected by the committee for each position of director to vote on at the annual business meeting. The list of names so submitted shall be included in the notice of the annual Business Meeting mailed to each member of the Association. Additional nominations shall be received from the floor of the annual Business Meeting.

    7. CONSTITUTIONAL COMMITTEE: This committee shall examine the bylaws of the Association and make recommendations to the board of directors regarding amendments needed to ensure that the bylaws are consistent.

 

5.DISSOLUTION OF THE ASSOCIATION

 

If the Association would decide to dissolve for any reason, the amount of the final balance in any and all bank accounts will be dispersed. The current membership will vote on the Non-profit organization(s) that the current board of directors decide on donating the money to at the time of dissolving. After 2/3 vote of the current Membership approval, the current board of directors will donate the money to the non-profit organization(s) on the behalf of the organization.

6.AMENDMENTS

 

  By-Laws - The By-Laws of the Association may be amended when deemed necessary by two-thirds (2/3) affirmative vote by the membership providing such amendments are not in conflict with the Association’s Constitution.